The venue hire for the upstairs private function room for under 70 guests is $550, functions over 70 guests do not attract a hire fee.
Includes staff for beverage and catering service, microphone for speeches, speaker for music. tresle tables for food, presents etc.
The courtyard is available for reserving tables, exclusive hire of the courtyard is not available as it is a public area for families.
All standard glassware, crockery and cutlery are also included.
upstairs private function room has a bar, one projector and screen and male and female bathrooms.
Additional tables, chairs and linen will have to be hired externally.
Capacity and minimum numbers:
Courtyard can accomadate up to 150 guests standing.
Upstairs private function room can accomodate up to 150 guests inside plus 50 guests on the verandah.
In order for the Clarendon Tavern to comply with state food preperation and liquor laws, all food and beverages must be provided by the Clarendon Tavern. The only exception is cake and lolly bar, a cake fee of $2 per person applies if your cake needs to be cut and plated.
if you would like to bring a lolly bar there is a charge of $130.
Decorations & styling:
Decorations & lighting may be brought to the Clarendon Tavern, all items must be removed from the premises either at the end of the event or by 11am the next day. The use of confetti, party poppers, nails, pins, staples and tape adhesives are not permitted.
A deposit of $500 is required within 7 days of the booking date, booking date will not be held until deposit is paid.
If you would like us to supply a DJ the following costs apply, $550 minimum 3 hours and $100 per additional hour
FUNCTION BOOKING AGREEMENT To avoid any misunderstandings we ask that you read through our function terms and conditions before confirming your booking.
These conditions will help us to serve you in the best possible way.
TENTATIVE AND CONFIRMED FUNCTION BOOKINGS Tentative bookings will be held for seven (7) days and are not guaranteed. Should the booking confirmation form not be received within seven (7) days, Clarendon Tavern reserve the right to cancel the tentative booking at any time, without further notice. A signed booking form with paid deposit and valid credit cards details is required to secure your chosen function date and area.
FINAL NUMBERS AND CATERING Final numbers and all catering must be confirmed seven (7) days prior to your function date. This confirmed number will be the amount charged regardless of how many guests arrive on the day. Last minute changes up to twenty-four (24) hours before your function will be considered but cannot be guaranteed.
Catering will not be confirmed until payment is received by Clarendon Tavern. Please ensure your payment details are correct and can be charged as per payment type (shown below).
PRICES All prices quoted are inclusive of GST. Prices are correct at time of printing and are subject to change without notice.
PAYMENT Full payment of room hire, catering and bar tabs is due prior to your function, this excludes beverages on consumption. All prices are inclusive of GST. Large scale events may be required to pay a 10% deposit upon confirmation of function. Beverages on consumption and any extras will need to be paid to the venue at the conclusion of your function. Bank Transfer Must be received by Clarendon Tavern five (5) working days prior to your function date. Bank details will be provided on invoice. Credit Card Credit card payment will be processed by Clarendon Tavern on the Wednesday prior to your function. This will be from your nominated credit card on your booking form. AMEX will be accepted; however a 3% surcharge will apply to all AMEX transactions. Cash Full cash payments will be accepted in person to your function coordinator. Cash payments must be received five (5) working days prior to your function date.
REFUNDS AND CANCELLATIONS Any cancellations must be made in writing to your function coordinator seven (7) days prior to your function date, to avoid being charged. Cancellations inside seven (7) days will be charged for room hire and catering. Non-appearance without said notification will not be applicable for a refund. Full function payments are non-refundable and are not transferable for any other products or services.
DELIVERY AND COLLECTION OF GOODS Clarendon tavern will only accept delivery of goods on the day of the function; all goods must be collected on the same day unless prior arrangements have been made. Any goods delivered to our venues must be fully labelled with event details and organisers contact information.
RESPONSIBLE SERVICE OF ALCOHOL Clarendon tavern practice the Responsible Service of Alcohol. Whilst we encourage guests to enjoy themselves, we will not allow guests to drink to excess and place themselves and other guests at risk. Venue staff members are instructed to check ID’s, not serve alcoholic beverages to guests under the age of 18 years, or to guests perceived to be close to or in a state of intoxication. All minors must be in the immediate presence of their legal guardian at all times in our venues. Please be aware management will support staff who refuse service to intoxicated, underage, quarrelsome, unruly or offensive guests. Such guests will be asked to remove themselves from the venue immediately.
COMPLIANCE If management has reason to believe that the behaviour of your guest(s) affects the smooth running of our Venues business or reputation, we reserve the right to remove the individual(s) from the premises at any point before, during or after your function.
DRESS REGULATIONS Function guests are subject to the same dress regulations as all other guests. Smart casual.
RESPONSIBILITY Clarendon tavern does not accept responsibility for damage or loss of any guests property left on the premises. Function organisers are financially responsible for any damages sustained to our venues property, fittings or equipment. Credit card details are taken as a precaution before your function and any damages will be charged if applicable.
FORCE MAJURE Where matters beyond the reasonable control of Clarendon tavern prevent Clarendon tavern from fulfilling its obligations under this contract, the client agrees to release Clarendon tavern from any liability or loss incidental or consequential to such matters.